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TEI-L  June 2006

TEI-L June 2006

Subject:

Call for Bids, Members' Meeting, 2007

From:

Matthew Zimmerman <[log in to unmask]>

Reply-To:

Matthew Zimmerman <[log in to unmask]>

Date:

Tue, 13 Jun 2006 21:33:24 -0400

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (98 lines)

This is a second announcement of the call for bids for the 2007 TEI-C  
Members' Meeting The deadline has been extended to July 1, 2006.

---------

Call for Bids: TEI-C Members Meeting, 2007 Deadline: July 1, 2006

The TEI-C Annual Members' Meeting takes place every year in October or
November. We are now seeking bids to host this event in 2007.

The meeting this year (2006) will take place in Victoria, British
Columbia, Canada on October 27-28. The previous meetings have been:

Sofia, Bulgaria, October 28-29, 2005, hosted by the Bulgarian Academy  
of Sciences
Baltimore, USA,October 22-23, 2004, hosted by Johns Hopkins University
Nancy, France, November 7-8 2003, hosted by ATILF.
Chicago, USA, October 11-12 2002, hosted by the Newberry Library and  
Northwestern University.
Pisa, Italy, November 16-17 2001, hosted by the University of Pisa.

The site of the meeting has typically alternated between Europe and
North America, but that is not a fixed rule. We welcome proposals from
other parts of the world, and in particular from areas where new TEI
communities are arising.

The meeting is a two day event, the first day open to all interested
parties with an eclectic mix of invited and peer-reviewed presentations,
including a poster and demonstration session. The second day is
restricted to TEI members and subscribers only, which includes reports
on the TEI's work and the annual elections for the TEI Board and
Council. Meetings of TEI Special Interest Groups (SIGs) are usually also
scheduled for this day. 2007 will also mark the 20th anniversary of the
TEI, so we would like to include some special events at the meeting to
mark this occasion.

Below is a list of the minimum and ideal requirements to host the annual
meeting:

Rooms needed
* 	minimum: one large room for two days to seat entire
meeting group (~75-100 people); four small rooms on the second day for
SIGs (~10 people each); one large open room on second day for
poster/demo session; one small meeting room on the third day for board
meeting (~15 people); space for coffee breaks.
* 	ideal: one large
room for two days to seat entire meeting group (~75-100 people); six or
more small rooms on the third day for SIGs; one large open room on
second day for poster/demo session which is the same as or near to the
space for coffee breaks

Equipment needed
* 	minimum: data projector in main room; internet
access in main room; power for a dozen computers in poster session room;
whiteboard or equivalent in smaller meeting rooms
* 	ideal: the above
plus internet access in poster session room, data projectors and
internet in smaller meeting rooms

Food needed
* 	Coffee breaks: there should be morning and afternoon
coffee breaks each day, and also coffee available at the start of each
day unless there is coffee available for purchase very nearby * Lunch:
typically lunch is not provided unless no adequate eating options are
available within easy walking distance.
* 	Reception: there should be
a reception at the end of the first day; it will typically be sponsored
by a vendor or by some other organization who receives publicity in
exchange

Funding for the annual meeting usually comes from three sources, the
TEI-C budget (travel, room and board for invited speakers), the local
hosting institution (typically in the donation of space, equipment, and
technical support for the meeting), and from corporate sponsors
(typically for coffee breaks and receptions).

Bids should be sent to [log in to unmask] by July 1, 2006, and should
include the following information:

The name of the institution(s) making the bid The name, address, email,
and telephone number of the contact person A brief description of the
facilities available for the event (rooms, equipment, technical support,
food, lodging) A description of what financial support, if any, the
hosting institution is prepared to give (for instance, funding for a
reception, for coffee breaks, for a pre-meeting workshop, for speaker
travel expenses; free meeting rooms and equipment; etc.). Any other
details that may be useful in assessing the bid (e.g. the presence of a
conference on a related topic at the institution around the time of the
meeting; the launch of a new TEI-related initiative at the institution,
etc.).

All bids will be reviewed by the TEI board, which makes the final
decision.

Thank you very much!

Matthew Zimmerman Chair, TEI Consortium

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